THSNA Ancillary Meeting Request Form

VENUE/APPROVAL

You may use this form to request Meeting/Event space for ancillary meetings at the host venue, the Sheraton Grand Chicago. All Meetings/Events occurring during these dates must receive approval from THSNA.

EVENT SIZE/SCHEDULING

Events/Meetings with a total of 30 or more attendees are not permitted during THSNA programming times and must take place during these times:Thursday: before 8:30am or after 5:15pm, Friday: before 8:15am or after 6:45pm, or Saturday: before 8:15am or after 1:00pm If the event has less than 30 people, then it may occur over the lunch break (time varies by day) or during these times: Thursday: before 8:30am or after 5:15pm, Friday: before 8:15am or after 6:45pm, Saturday: before 8:15am or after 1:00pm.

Please reference the 2024 program here:https://www.thsna.org/2024/program.php.

ROOM ASSIGNMENTS
Room assignments will be managed by THSNA based on sponsorship level, date of request and availability. Room assignments will be confirmed the beginning of February.

ROOM RENTAL FEES
Room rental fees are as follows:
$900- full day, or after 1:00 PM start time
$700- half-day, and ending no later than 1:00 PM

AUDIOVISUAL

A/V will be at your own cost. Please coordinate this order by contacting us at info@thsna.org. Click here to download the AV price list. All A/V orders are due by Monday, February 5.

If orders are not placed by February 5, you will be subject to the Sheraton Encore pricing: https://eventnow.encoreglobal.com/myevents/result/index/show_id/87c53edb-c74c-ee11-be6f-0022482b23b1/.

CATERING

Once your event request has been approved by THSNA, please place all catering orders directly with Brianna Kozlowski at The Sheraton Grand Chicago. Catering for all ancillary meetings should be placed by email at Brianna.Kozlowski@marriott.com. Preliminary orders are due by Monday, February 5.

Sheraton Catering Menus: https://mi.bookmarriott.com/e-menus/26394/view

ADVERTISING
If desired, your Meeting/Event (THSNA Members Only) will be listed in the conference program under the Ancillary Meeting section.

This form needs to be completed for each Event/Meeting you wish to host. Note: if the Meeting/Event is continous, for example office space, you only need complete this form once.

Any questions? Please email info@thsna.org

Contact Details

First Name *

Last Name *

Company/Organization (Exhibiting at THSNA) *

Sponsorship Level

Email Address *

Phone Number *

Request Information

Please complete this information for every event/meeting you wish to host during THSNA 2024.

Type of Meeting/Event. (breakfast, meeting, office, etc). *

Description of Meeting/Event. For example, THSNA Board Meeting. *

Desired Start Date *

Desired End Date *

Start time and finish time for your Meeting/Event. *

Estimated number of attendees for this Event/Meeting *

Desired room set? *

Will you require any audio-visual equipment? *

Yes

No

I acknowledge that I need to place my A/V order to info@thsna.org by February 5 or be subject to the increased rates charged by the Sheraton. *

Yes, I will place my order by February 5

No

Will you require any catering? *

Yes. I will place my order with the Sheraton.

No

Please add additional details/notes regarding your meeting/event.