Event Request & Management Form

Note: A minimum of 30 work-days (six calendar weeks) is helpful for the successful execution of events. Please submit this request form prior to that timeframe. Contact the Office of Institutional Events at 404-756-8951 with any questions. We cannot guarantee that requests submitted fewer than 30 work-days or six calendar weeks in advance will be approved.

LET'S DISCUSS YOUR EVENT!

Today's date * +

Your Name *

Department Head Name *

Department Head Phone *

Department Head Email *

Event Contact Name *

Event Contact Phone *

Event Contact Email *

Event Name *

Type of Event *

Do you require a website for your event? *

Does your event require online payment access? *

Event start date? * +

Event end date? * +

Event start time? *

Event end time? *

Estimated cost for your event. *

Estimated budget for your event. *

FOAP # for your event. *

Are you requesting supplemental funds from MSM for this event? *

If so, please provide estimated additional cost and reason.

Requested venue. *

What is the purpose of the event? *

0/200 words

Provide overview and event description. *

0/200 words

Please provide your pre- and post-event strategy. *

0/500 words

Please provide the expected return on investment (financial, philanthropic, branding, partnership, etc.). *

0/300 words

Anticipated number of invitees? *

Expected number of attendees? *

Will your event include dignitaries or celebrities? *

If yes, please list their names. *

Is the event open to the public? *

Event Logistics

Will you need food and beverage support? *

Have you selected internal or external catering services? (Please note, Cafe 720 has the first right of refusal on MSM events, and requires at least 10 days advance notice for menus and confirmation of final number no less than 4 days prior to the event) *

Please indicate the meal types (Please check all that apply)

Will alcohol be served? *

Decor Needs (Please check all that apply.) *

Set-up Needs (Please check all that apply) *

A/V needs (Please check all that apply and note that all event assets must be received by A/V 72 hours in advance) *

Speaker/Entertainment Needs *

Will you have giveaways? *

Will you have sponsorship? *

Please share any additional pertinent details. *

Thank you for submitting your event request. Once your event is approved, you agree to complete all auxiliary services forms in the Event Toolbox, including parking services, campus security, A/V, IT, maintenance, housekeeping and Cafe 720. I also understand that this event may not receive approval. *

I agree

Marketing and Communication Needs

Please consider in advance the Marketing & Communications and Creative Services tools you may require:

Eblast
Collateral Evaluation
Event Press Release
Event Website
Invitation
Media Presence
Press Packets
Printed Programs
Program
Run of Show (Note: Run of Show will be required for all events 72 hours in advance)
Save the Date
Signage

Continental Breakfast	Plated Breakfast	Buffet Breakfast
Morning Break	Boxed Lunch	Plated Lunch
Buffet Lunch	Afternoon Break	Plated Dinner
Buffet Dinner	Reception	Other Other

Lighting	Drapery	Linen
Centerpieces	Florals	Balloons
Large MSM Mirrors	Small MSM Mirrors	Acrylic Podium (In house use only)
MSM Branded Linen	Step and Repeat	Black Drapery
N/A	Other Other

Registration Table (s)	Reception Style	Banquet Style
Theater Style	Classroom Style	Bar stool
Limited seating	Risers (Rental fees apply)	N/A
Other Other

Podium with microphone	Microphone (wireless)	Microphone (lavalier)
PowerPoint	Video playback	Video recording
Live web streaming	IMAG	Internet access
N/A	Other Other

Ground Transportation	Hotel Accommodations	Flight Arrangements
Speaker Ready Room/Green Room	Speaker Gift	N/A
Other Other