2025 New Special Event Rental Request Form

Thank you for submitting your special event rental request for the 2025 calendar year. Due to an increase in requests and the return of last year’s events the availability in 2025 is limited. At this time the District will only consider events that are taking place in the months of February, March, May, September, November or December of 2025. No other requests will be considered.

Those requesting a February, March, May, September, November or December date will be processed on a first come first serve basis. Consideration will be given to those requests based on the scope of the event, the requested location, date and time and the resources/support that is needed. Requests for the 2025 calendar year will be accepted through February 1, 2025. Event organizers will be contacted, via email, by a staff member within 5 business days of submission.

The request below must be filled out in its entirety by the legal authorized signer for your event. If your event is apprvoved, you will receive another form at a later date to gather specific details for your event.

If you have any questions please contact Erika Rubo at erubo@napervilleparks.org.

Event Contact Information

Organization/Group Information:

Organization/Group Name: *

Organization/Group Mailing Address: *

City: *

State: *

Zip Code: *

Organization/Group Phone Number: *

501(C)(3) # or Tax Exempt Number:

Organization/Group Website/Social Media Page:

Legal Authorized Signer Information:

First and Last Name: *

Email *

Phone Number: *

Event Contact Information: (If different than legal authorized signer)

Primary:

First and Last Name:

Email

Phone Number:

Secondary:

First and Last Name:

Email

Phone Number:

Event Information

Name of Event: *

Event Location- 1st Choice
Location Options: Riveralk Grand Pavilion, Wagner Pavilion, Rotary Hill. *

Event Location- 2nd Choice
Location Options: Riveralk Grand Pavilion, Wagner Pavilion, Rotary Hill. *

Event Location- 3rd Choice
Location Options: Riveralk Grand Pavilion, Wagner Pavilion, Rotary Hill. *

Type of Event *

Is your event seeking approval for SECA funding through the City of Naperville? *

2025 Event Date(s):
1st Choice *

2025 Event Date(s):
2nd Choice *

2025 Event Date(s):
3rd Choice *

2025 Event Hours:
(Please list each day & time) *

Is this event: (check all that apply) *

Open to the Public (free to attend)

Open to the Public (registration required)

Open to the Public (admission fee required)

Private Event (Invite/RSVP only)

Event Attendance:

Anticipated Total Attendees: *

If applicable, Anticipated Total Number of Attendees per Day: *

Maximum Number of Anticipated Attendees in the park at one time: *

Event Information:

Please provide a summary of event : *

Which of the following elements will be included in your event? Check all that apply. *

Which of the following event services will be included in your event? Check all that apply. *

Which of the following food and beverage vendors will be included in your event? Check all that apply. *

Food Vendor (tent)

Food Vendor (truck)

Non-Alcoholic Beverage Vendor

Alcoholic Beverage Vendor

No Food or Beverage Vendors

Other (Please describe in the space below) Other (Please describe in the space below)

IMPORTANT INFORMATION AND REQUIREMENTS: PLEASE READ CAREFULLY

The Naperville Park District reserves the right to approve or deny requests based on capacity, scheduling priorities, and any other factors that are deemed in the best interest of the Park District. Submittal of a Special Event Rental Request Form does not constitute approval.

Indemnification and Hold Harmless: Event Organizer agrees to protect, indemnify, save, defend and hold harmless the Park District, its officers, officials, volunteers, employees, and agents (hereafter collectively referred to as “District”) from and against any and all liabilities, claims for compensation, obligations, claims, damages, penalties, causes of action, costs and expenses, including reasonable attorney’s fees for which the District may become obligated by reason of any accident, injury or death of persons or loss of or damage to property arising indirectly or directly in connection with or under or as a result of this agreement, whether such loss, damage, injury or liability is contributed to by the negligence of the Park District or by the premises themselves or any equipment thereon whether latent or patent, or from other causes whatsoever, except for claims, damages, penalties, caused of action, costs and expenses arising solely by virtue of any negligent act or omission of the District.

By signing below, I have read and fully understand the information stated above. I understand that this is a request form and not a formal Special Event Rental Application. By completing this online, I agree that my online signature will be substituted for and have the same legal effect as an original hard copy signature.

Signature of legal authorized signer:

*

clear

Print Name: *

Date: *