Special Events Vendor Application for Commercial Use License

This form is to be used for all vendors for special events. Vendors must be on the approved special events vendor list given to the Naperville Park District by the special event organizer. If the Vendor is not on the approved vendor list their application will be denied.

All licenses are subject to compliance with all applicable Park District ordinances, conditions and requirements (copies available at www.napervilleparks.org or at Naperville Park District registration desks). Commercial Use License requests must be made a minimum of 30 days in advance of the special event. The District shall have at least 10 business day after receiving a license request to review the application. The District reserves the right to take additional time to review any application. The District also reserves the right to approve or deny applications based on capacity and scheduling priorities, and may not approve applications if the intended use competes or otherwise conflicts with District offerings. Submission of an application does not constitute license approval.

Name of Organization/Individual ("Applicant" or "Commercial User") *

Main Contact Name *

Email *

Phone Number *

Business Address: *

Name of Special Event: *

Location of Special Event: *

Type of Commercial Use: (Check all that applies) *

Describe in detail the type of Commercial Use that will occur (event support, instruction, alcohol sales, food sales, beverage sales, type of product/merchandise sales, etc.) *

The following attachments must be submitted to the Naperville Park District:

Certificate of Insurance verifying $1,000,000 minimum general liability insurance naming the Naperville Park District as an additional insured by endorsement and specifying the date(s) of the coverage. All Food, Bounce House, Beverage, and Liquor vendors must provide thier own Certificate of Insurance. All other vendors may be covered under the event Certificate of Insurance at the discretion of the Special Event Organizer. The Special Event Organizer must provide the Naperville Park District a list in writing of all vendors they will be covering under the event Certificate of Insurance. The Naperville Park District reserves the right to request a Certificate of Insurance from any vendor. Due 14 days prior to event. If you do not have it available at this time please email it to erubo@napervilleparks.org. Those vendors selling or providing liquor must provide proof of liquor liability insurance naming the Naperville Park District as an additional insured by endrosement and specifying the date(s) of the coverage.

Copy of County Health Department Permit from the county where the commercial use will occur. Due 14 days prior to event. If you do not have it available at this time please email it to erubo@napervilleparks.org. (Health Department Permit is required for vendors who are having food and/or beverages including alcohol)

Copy of City of Naperville Liquor License. Due 14 days prior to event. If you do not have it available at this time please email it to erubo@napervilleparks.org. (Health Department Permit is required for vendors who are having serving alcohol)

Commercial Use Rules & Regulations

The Naperville Park District reserves the right to approve or deny applications based on capacity and scheduling priorities, and will not approve applications if the intended use competes or otherwise conflicts with District offerings. Licenses will not be issued for locations where Naperville Park District programs are scheduled to occur, or for areas of District Property known as the Riverwalk. Approved Commercial Use Licenses must be available during use of parks and presented to any Park District representative upon request.
Commercial Use Licenses for instruction are limited to a maximum of 3 days per week, for up to 2 hours each day.
Group instruction/classes may not exceed 20 participants at one time without prior written approval from the District. Team use of parks by athletic organizations for practices and games are subject to the policies and procedures within the Naperville Park District Athletic Field/Facility Allocation & Usage Guide, and does not require submittal of an application for a Commercial Use License
Group or private instruction on District fitness stations, challenge courses, tennis, pickleball, basketball, and volleyball courts is prohibited and no license will be issued for the same.
Licenses allow the Licensee to conduct commercial business within a specified park. Licenses do not include reserved use of space. If the intended use of the park is for photography, the applicant must submit a Photography Permit Application. Use of areas not specified in the license is prohibited.
Use of a District Athletic Field by Commercial Users requires field reservation of the field and payment of all applicable field rental and light fees in addition to the Commercial Use license fee. This applies to all athletic fields, including the District's synthetic turf fields.
Commercial Users shall inspect the park area prior to and subsequent to each use to identify any dangerous or unsafe condition and to determine whether the area is safe and appropriate for any contemplated activity. Commercial Users shall promptly advise the Park District of any perceived dangerous of unsafe condition.
Commercial Use may only occur during the dates and times specified in the license. Applicant may not use parks that have been closed by the District.
Park equipment shall be used in accordance with its intended purpose. Any damage caused as a result of misuse will be charged to the Commercial User. Note: playground equipment, picnic tables, fences, trees, signs, public art, light poles, etc. are not within the scope of any permit and shall not be used by the Commercial User.
The Commercial User may not bring equipment to park(s) that could damage the park, trail, or pose a hazard to the general public. These items include, but are not limited to, the following: tractor tires, kettle bells, cables or railroad ties or other heavy equipment which may impact or damage the park or trail, or Martial art weapons or targets of any kind. Special use of any of these items requires prior written approval from the District. Where the Commercial User is permitted to use amplification equipment, the Commercial User shall nevertheless not use amplification so as to cause a nuisance. Commercial User shall also leave the licensed area in as good a condition as existed prior to commencement of the use.
Commercial User may not store equipment within any park without prior written approval from the District.
Commercial User must have an approved Naperville Park District Commercial Use License prior to using a park. Commercial Users with an approved license are required to have the license with them at all times when conducting business on District property. Inability to provide a current and valid license will result in a fine and loss of commercial use privileges.
Motor vehicles may only be operated on roadways and in parking areas. Vehicles are not allowed on lawns or park interiors. An approved license does not exempt Commercial User from this policy.
Commercial User must obtain a County Health Department Permit from the County where food & beverage sales will occur. A copy of the Health Department Permit must be submitted to the District at the time of application. (Required for food and beverage sales only.)
Commercial Users approved to serve an event/rental may only serve the event/rental that the Commercial User was hired to support.
Commercial User is responsible for cleanup of any trash or debris generated by the operation.
Sale of products in glass containers is prohibited.
Commercial User must obtain insurance for the limits outlined below. A certificate of insurance verifying coverage and naming the Naperville Park District as additional insured must be submitted to the District at the time of application.
Commercial User will adhere to all Federal, State, County, City and Park District rules, regulations, and ordinances. Commercial User shall be responsible for the Commercial User’s employees, agents, customers, and/or clients use of the park pursuant to the license issued and shall advise same of the applicable rules, regulations, and ordinances. All users must adhere to Executive Orders and activity guidelines issued by the Governor’s office. Failure to adhere to all rules, regulations and ordinances may result in the cancellation of the license and removal of the user from the park.
Approved Commercial Users will be required to pay a monthly or annual license fee and enter into a License Agreement for Commercial Use of a park.
License fees are non-refundable.

Indemnification and Hold Harmless: Commercial User agrees to protect, indemnify, save, defend and hold harmless the Park District, its officers, officials, volunteers, employees, and agents (hereafter collectively referred to as “District”) from and against any and all liabilities, claims for compensation, obligations, claims, damages, penalties, causes of action, costs and expenses, including reasonable attorney’s fees for which the District may become obligated by reason of any accident, injury or death of persons or loss of or damage to property arising indirectly or directly in connection with or under or as a result of this agreement, whether such loss, damage, injury or liability is contributed to by the negligence of the Park District or by the premises themselves or any equipment thereon whether latent or patent, or from other causes whatsoever, except for claims, damages, penalties, caused of action, costs and expenses arising solely by virtue of any negligent act or omission of the District.

Insurance Requirements: Commercial Users shall secure and maintain throughout the period of use general liability and property damage, to include Products/Completed Operations insurance, with policy limits of not less than $1,000,000 per occurrence. The Naperville Park District shall be named as additional insured by endorsement. The types and limits of insurance may be changed from time to time as determined by the Naperville Park District. If applicable, business auto liability and, if necessary, commercial umbrella liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of any auto including owned, hired and non-owned autos. If applicable, Commercial User shall maintain workers compensation and employers liability insurance. The commercial umbrella and/or employers liability limits shall not be less than $1,000,000 each accident for bodily injury by accident or $1,000,000 each employee for bodily injury by disease.

Alcohol: If alcoholic beverages are being served or consumed, the Commercial User also must provide proof of Liquor Liability insurance and a copy of the Commercial User’s Liquor License. The insurance shall apply as primary insurance with respect to any other insurance or self-insurance afforded to the Park District. This insurance requirement may be modified upon written approval by the Park District. Security provided by or approved by Park District Police is required at any time that alcoholic beverages are being served or consumed. One security officer is required for every 70 people. Any person consuming or in the possession of alcohol must have a valid picture ID with them. The serving of alcohol must cease one hour prior to the end of the rental or event.

Approval Process: The District shall have at least 10 business days after receiving a license request to review the application to approve or deny. The District reserves the right to take additional time to review any application. The District reserves the right to terminate the license at any time based on the interest of public safety without refund of any fees. The District reserves the right to amend the rules and regulations as needed to serve the best interests of the District. The District reserves the right to relocate any commercial use location/event based on unforeseen circumstances. The District does not assume any liability for lost or stolen property on the park district premises, or for personal injuries sustained on the premises during Commercial User’s use. Commercial User may not enter the park prior to the agreed upon commercial use period. Commercial User must leave park in the same condition in which it was found. The cost associated with damage or cleanup caused by the Commercial User’s use of a park is the responsibility of the Commercial User. The District reserves the right to pursue any and all legal options against the Commercial User for expenses incurred by the District as a result of the Commercial Users use of a park.

Equipment, Tents and Amplification: Commercial Users may not bring to a District Park any equipment (other than equipment needed for the activity), such as personal pop-up tents, free standing banners, and personal audio or amplification equipment without the written permission of the District and then only upon such conditions as the District may impose. This prohibition includes, but is not limited to, constructing, building, erecting, or otherwise placing any building, tent, stand, scaffold, platform or other structure of whatever kind, and constructing, running, stringing, or otherwise placing any electrical wire, conduit or pipe, or any public service or private utility, into, upon, above, or across or beneath District Property.

I have read and fully understand the above Commercial Use Rules & Regulations. If completing this application online, my online signature will be substituted for and have the same legal effect as an original hard copy signature. Signature of legal authorized signer: *

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First and Last Name: *

Date: * +