Reservations for indoor space are subject to programming and are available 90 days prior to the event. Facility or room rental requests must be made a minimum of 21 days in advance. The District shall have at least three business days after receiving a permit request to review the application. The District reserves the right to take additional time to review any application. Alcohol is prohibited for indoor rentals.

Applicant Information (Applicant must be 21 and over)

First Name *

Last Name *

Organization (Complete only if the organization is paying for the rental)

Applicant Address *

City *

State *

Zip Code *

Phone Number: *

Email *

Rental Information

Please note rental dates must be within 90 days of the rental booking. We will not accept any rental dates within 21 days for large parties.

First Choice Date * +

Second Choice Date +

Third Choice Date +

Start Time Including Set Up Time *

End Time Including Take Down Time *

If you are interested in using the same facility for repeated dates, please enter dates or date range.

Type of event: *

Number of anticipated attendees: (Please include adults, children and infants in your count) *

Which facility are you interested in - please refer to Facility Rental page at https://www.napervilleparks.org/facilityrentals to view facility amenities, capacities and fees. *

Alfred Rubin Riverwalk Community Center - Classroom - up to 25 people

Alfred Rubin Riverwalk Community Center - Community Hall - up to 120 people tables/chairs or up to 160 people theater style

Knoch Knolls Nature Center River Room - up to 46 people

Knoch Knolls Nature Center Full Facility - up to 100 people ( only 46 people seated in River Room)

Seager Park Interpretive Center - up to 48 people tables/chairs or up to 50 people theater style

Sportsman's Clubhouse - Meeting space Only - up to 30 people

Please select any of these that will, or may, apply to your event *

Third party Vendors (Event Planners, DJs, Photo Booth, entertainment, etc)

Audio Visual Equipment -please refer to Facility Rental page to view facility amenities

Onsite Caterers (Caterers that will be staying on site to serve will be required to have Certificate of Insurance and County Health Department Certification. Please note there is no access to a kitchen)

None

Other Other

Additional information

Waivers

Indemnification and Hold Harmless: Renting Group/Individual (hereafter referred to as "Renter") agrees to protect, indemnify, save, defend and hold harmless the Park District, its officer, officials, volunteers, employees, and agents (hereafter collectively referred to as "District") from and against any and all liabilities, claims for compensation, obligations, claims, damages, penalties, causes of action, costs and expenses, including reasonable attorney's fees for which the District may become obligated by reason of any accident, injury or death of persons or loss of or damage to property arising indirectly or directly in connection with or under or as a result of this agreement, whether such loss damage injury or liability is contributed to by the negligence of the Park District or by the premises themselves or any equipment thereon whether latent or patent, or from other causes whatsoever, except for claims, damages, penalties, caused of action, costs and expenses arising solely by virtue of any negligent act or omission of the District.

Insurance(Vendors): The use of any outside vendor or apparatus may require the Renter to provide a certificate of insurance verifying $1,000,000 minimum general liability insurance naming the Naperville Park District as an additional insured by endorsement and specifying the date(s) and nature of the event no later than twenty-one (21) days prior to the event. The insurance shall apply as primary insurance with respect to any other insurance or self-insurance afforded to the Park District. This insurance requirement may be modified upon written approval by the Park District.

Rental Approval, Payment and Deposits: The District shall have at least three business days after receiving a permit request to review the application to approve or deny. The Naperville Park District reserves the right to terminate the permit at any time based on the interest of public safety without refund of rental fees / deposit. The Park District reserves the right to amend the rental rules as needed to serve the best interests of the Park District. The Park District reserves the right to relocate any meeting/event based on unforeseen circumstances. The Park District does not assume any liability for lost or stolen property on the park district premises, or for personal injuries sustained on the premises during Renter's use. Renters must leave facility in the same condition in which it was found. Groups may not enter the facility prior to the agreed upon rental periods. Excessive clean-up costs will be deducted from the deposit at the discretion of the Naperville Park District. Excessive damage includes but is not limited to; floor scrapes, appliance damage, and significant amounts of food or stains found on floors or counters. If the costs and expenses for the clean-up and restoration exceed the amount of the deposit, the District reserves the right to pursue any and all legal options. Indoor rentals will end at 10:00 pm., any added time will be billed at two times the hourly rate.

Rental Security: The Park District reserves the right to have a designated employee visit the event site or require Park Police Security to enforce the terms of this rental agreement and/or for compliance of Park District ordinances. Based upon the nature of the event, additional security staff may be required based upon review and/or recommendation of the Park District Chief of Police. The renter is responsible for all security staffing fees. If sufficient security is not on site, the permit is subject to revocation without refund of rental fees and deposit.

Tickets and Concession Sales: Renters may not engage in any activity for financial gain or for which any charge is made or any sale or distribution of goods or services such as ticket sales for admission to the scheduled rental.

Equipment, Tents and Amplification: Renters may not bring any equipment to a park district building without the permission of the Naperville Park District. No person shall construct, build, erect, or otherwise place any building, tent, stand, scaffold, platform or other structure of whatever kind, whether stationary or moveable and whether permanent or temporary in character, or construct, run, string, or otherwise place any electrical wire, conduit or pipe, or any public service or private utility, into, upon, above, or across or beneath District Property, unless a permit, license, or contract therefore has first been obtained from the District.

Permit holder must be on site for the duration of the event including the final walk through of an indoor rental and must have a copy of the approved contract.

I have read and fully understand the terms and conditions, assumption of risk, waiver and release of all claims, as detailed above. *

I agree

Cancellation/Rainout:

Cancellations requested 21 days or more prior to the event will receive a refund of fees paid less a $100 cancellation fee. Cancellations requested less than 21 days prior to the event will receive a refund of fees paid less the deposit and any additional unrecoverable costs. The Naperville Park District is not responsible for weather conditions and no refunds will be issued due to weather. If an event is rained out, the renter may call within 72 hours to reschedule if possible.Fees for insurance policies that have been processed are nonrefundable.

I have read and fully understand the terms and conditions of the Cancellation/Rainout policy. *

I agree

By signing below, I have read and fully understand the above information. If completing this application online, my online signature will be substituted for and have the same legal effect as an original hard copy signature.

Signature of legal authorized signer: *

clear

First and Last Name *

Date * +