Park rental requests must be made a minimum of 21 days in advance. The District shall have at least three business days after receiving a permit request to review the application. The District reserves the right to take additional time to review any application. Please check the Park Rental webpage for resident and nonresident first day schedules. Requests received prior to first day eligibility will not be accepted.

FALL PARK RENTAL REQUESTS - SEPTEMBER TO DECEMBER - ARE NOW AVAILABLE. SUMMER PARK REQUESTS ARE STILL IN PROGRESS WITH VERY LIMITED AVAILABILITY ESPECIALLY ON WEEKENDS.

Applicant Information (Applicants must be 21 and over)

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Rental Information (Entering second and third choices is not required but may be helpful)

What type of event are you planning *
 
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Naperville Park District Police or 3rd party security provided by the renter are required to be present when alcohol is being served. Naperville Park District Police will not be available on these dates due to city wide events: June 13th, July 4th, August 7th and 8th, September 4th, 5th and 6th.
Please select any of these that will, or may, apply to your event *

Waivers

Indemnification and Hold Harmless: Renting Group/Individual (hereafter referred to as "Renter") agrees to protect, indemnify, save, defend and hold harmless the Park District, its officer, officials, volunteers, employees, and agents (hereafter collectively referred to as "District") from and against any and all liabilities, claims for compensation, obligations, claims, damages, penalties, causes of action, costs and expenses, including reasonable attorney's fees for which the District may become obligated by reason of any accident, injury or death of persons or loss of or damage to property arising indirectly or directly in connection with or under or as a result of this agreement, whether such loss damage injury or liability is contributed to by the negligence of the Park District or by the premises themselves or any equipment thereon whether latent or patent, or from other causes whatsoever, except for claims, damages, penalties, caused of action, costs and expenses arising solely by virtue of any negligent act or omission of the District.
Insurance(Alcohol/Vendors): The use of any outside vendor or apparatus may require the Renter to provide a certificate of insurance verifying $1,000,000 minimum general liability insurance naming the Naperville Park District as an additional insured and specifying the date(s) and nature of the event no later than twenty-one (21) days prior to the event. If alcoholic beverages are being served or consumed, the Renter also must provide proof of Liquor Liability insurance. The insurance shall apply as primary insurance with respect to any other insurance or self-insurance afforded to the Park District. This insurance requirement may be modified upon written approval by the Park District. Security provided by or approved by Park District Police is required at any time that alcoholic beverages are being served or consumed. One security officer is required for every 70 people. Any person consuming or in the possession of alcohol must have a valid picture ID with them. The serving of alcohol must cease one hour prior to the end of the rental.
Liquor Liability insurance is waived when Renter uses a Naperville Park District Preferred Caterer. Security for an indoor facility rental may also be waived when the Renter uses a Preferred Caterer.
Rental Approval, Payment and Deposits: The District shall have at least three business days after receiving a permit request to review the application to approve or deny. The Naperville Park District reserves the right to terminate the permit at any time based on the interest of public safety without refund of rental fees / deposit. The Park District reserves the right to amend the rental rules as needed to serve the best interests of the Park District. The Park District reserves the right to relocate any meeting/event based on unforeseen circumstances. The Park District does not assume any liability for lost or stolen property on the park district premises, or for personal injuries sustained on the premises during Renter's use. Renters must leave facility in the same condition in which it was found. Groups may not enter the facility prior to the agreed upon rental periods. Excessive clean-up costs will be deducted from the deposit at the discretion of the Naperville Park District. Excessive damage includes but is not limited to; floor scrapes, appliance damage, and significant amounts of food or stains found on floors or counters. If the costs and expenses for the clean-up and restoration exceed the amount of the deposit, the District reserves the right to pursue any and all legal options. Indoor rentals will end at 12a.m., any added time will be billed at two times the hourly rate.
Rental Security: The Park District reserves the right to have a designated employee visit the event site or require Park Police Security to enforce the terms of this rental agreement and/or for compliance of Park District ordinances. Based upon the nature of the event, additional security staff may be required based upon review and/or recommendation of the Park District Chief of Police. The renter is responsible for all security staffing fees. If sufficient security is not on site, the permit is subject to revocation without refund of rental fees and deposit.
Tickets and Concession Sales: Renters may not engage in any activity for financial gain or for which any charge is made or any sale or distribution of goods or services such as ticket sales for admission to the scheduled rental.
Equipment, Tents and Amplification: Renters may not bring any equipment to a park district building without the permission of the Naperville Park District. No person shall construct, build, erect, or otherwise place any building, tent, stand, scaffold, platform or other structure of whatever kind, whether stationary or moveable and whether permanent or temporary in character, or construct, run, string, or otherwise place any electrical wire, conduit or pipe, or any public service or private utility, into, upon, above, or across or beneath District Property, unless a permit, license, or contract therefore has first been obtained from the District.
 
Permit holder must be on site for the duration of the event including the final walk through of an indoor rental and must have a copy of the approved contract.
 
The Park District reserves the right to amend the rental rules as needed to serve the best interests of the Park District. The Park District reserves the right to relocate any meeting/event based on unforeseen circumstances. The Park District does not assume any liability for lost or stolen property on the park district premises, or for personal injuries sustained on the premises during Renter's use.
 
 
I have read and fully understand the terms and conditions, assumption of risk, waiver and release of all claims, as detailed above. *
Alcohol Waiver
All applications and functions held within the Naperville Park District are subject to all of the laws and ordinances as indicated in the Park District General Ordinance (copies available at www.napervilleparks.org or at our Admin Building). In addition to these rules and regulations, the following guidelines also are applicable for consumption of alcohol. The Naperville Park District policy permits the consumption and sale of alcoholic beverages only when the following alcoholic beverage use regulations are followed: 1. The sale or consumption of alcoholic beverages (beer and wine) is in conjunction with a recreational event under the sponsorship of the park district, the sponsorship of a recognized community group, or responsible organization or adult individual. 2. The customer has completed this permit and paid a $300 deposit at the time of rental. This deposit will be refunded after the facility has been inspected and released. The renter must be present at the rental and at the final inspection for indoor rentals. 3. To sell alcoholic beverages, a park district permit is required along with a temporary liquor license from the City of Naperville Liquor Control Commission. Dram Shop insurance also is required to sell alcoholic beverages. 4. To serve alcoholic beverages, a Naperville Park District preferred caterer must be used or the renter must obtain host liquor liability insurance. Certain facilities require the use of a preferred caterer in order to serve alcohol. 5. For outdoor park rentals, an approved security guard must be provided when alcoholic beverages are present. The guard must be a licensed, insured and uniformed officer or an Officer of the Naperville Park District Police. Please call the park district for current fees and availability of Park District Officers. If private security guard(s) will be used rather than the Naperville Park District Police, prior approval must be obtained by the Naperville Park District Chief of Police. One security guard or officer is required for groups of 70 or less when alcoholic beverages are being served. Groups of more than 70 are required to have additional security (1 officer for every 70 people). Based upon the nature of the event, additional security staff may be required upon review and/or recommendation of the Park District Chief of Police. If sufficient security is not on site, the permit is subject to revocation. Additionally, special areas must be designated for alcohol distribution and consumption within a building or tent. Alcoholic beverages are not permitted on roads, roadways, or parking areas. Any rentals including Naperville Park Police must be a minimum of two hours. The serving of alcohol must cease one hour prior to the end of the contract rental time. 6. The sale or consumption of alcoholic beverages must occur in a Park District building that is consistent with 235 ILCS 5/6-15. A building is defined as any structure, permanent or temporary, that has a roof and/or sides. For tents larger than 10' x 10' a tent permit is required through the City of Naperville. 7. Any person consuming or in possession of alcohol on park district property at the applied-for event, must have a valid government or state-issued picture identification card with them at all times.
I have read and fully understand the terms and conditions, assumption of risk, waiver and release of all claims, as detailed above. *
Cancellation/Rainout:
Cancellations requested 21 days or more prior to the event will receive a refund of fees paid less a $25 cancellation fee. Cancellations requested less than 21 days prior to the event will receive a refund of fees paid less the deposit up to a maximum of $100. The Naperville Park District is not responsible for weather conditions and no refunds will be issued due to weather. If an event is rained out, the renter may call within 72 hours to reschedule if possible. Fees for insurance policies that have been processed are nonrefundable.


I have read and fully understand the terms and conditions of the Cancellation/Rainout policy. *
All permits/contracts are subject to compliance with all applicable Park District ordinances, conditions and requirements.
Copies available at www.napervilleparks.org or at our registration desks.