Additional Forgiven Time Request

**This form will time out after approximately 2 hours. Please make sure you receive a confirmation email with a reference number after submission.** 

**This form will time out after approximately 2 hours. Please make sure you receive a confirmation email with a reference number after submission.** 

What is forgiven time?

Section 101(4) of the State School Aid Act provides districts with six (6) days or the equivalent number of hours of “forgiven time” that can be used when pupil instruction is canceled due to conditions outside the control of school authorities, such as severe storms, fires, health conditions, and infrastructure issues. These initial days or hours can be used at any point throughout the year without prior authorization from the Department given the cancellation falls within the acceptable reasons.

In addition, Section 101(4) provides the State Superintendent the authority to allocate up to three (3) days or the equivalent number of hours of “forgiven time” to districts to be used when instruction was not provided due to unusual and extenuating occurrences resulting from conditions not within the control of school authorities, such as those described above..

 

Forgiven time and professional development:

Beginning with the 2019-20 school year, if all provisions of Section 101(10) of the State School Aid Act are met, districts may count up to 38 hours of qualifying professional development toward the hours of pupil instruction. Districts may also count this qualifying professional development toward the day requirement if the professional development exceeds five hours in a single day.

As stated in the January 30, 2020 memo, instructional time is important to student learning. Districts utilizing options such as professional development to reduce instructional time requirements are less likely to receive approval from the department for additional forgiven time. Applications for additional forgiven time will be reviewed on a case-by-case basis.

 

Requirements for requesting additional forgiven time:

The request for additional forgiven time must exhibit the need for the additional forgiven time, including a strong rationale supporting why these days cannot be rescheduled before the end of the school year. The request must also demonstrate how the district initially prepared for cancelations for the current school year, as well as indicate how they might improve upon their planning process for subsequent school years.

As always, the Department encourages districts to be proactive in planning calendars that meet and exceed the days and hours requirements so that there is ample time built in to assure that students receive the amount of instruction required by law. Eligibility for the additional forgiven time will be based on the unusual and extenuating occurrences reported, and through a review of the district’s preparedness for cancellations.

 

When to request additional forgiven time:

The request for additional forgiven time should be submitted after the cancellation has occurred and after deliberations attempting to reschedule instructional days. Requests for additional forgiven time must be submitted prior to the last scheduled day of instruction.

 

Please Note:

>Additional Forgiven Time will not be granted in advance.

>Section 101 of the State School Aid Act does not provide the Department authority to grant additional forgiven time for instances where attendance fell below the requirement. Thus, Additional Forgiven Time will not be granted for days where attendance fell below the 75% attendance requirement.

District Information

Request Details

Select the affected school year. *
Has the district applied for or received a forgiven day waiver for the current school year? *
Is the waiver request a district-wide request, for a single program, or a building?

If you are a Public School Academy, please select District-wide.

 *
 
How many additional days (or equivalent number of hours) are being requested?
The district has to have used the first six (6) forgiven days prior to requesting additional forgiven time. *

Days, Hours, PD, and Cancellation Information

Please provide information related to days, hours and cancellations as requested below:

  • List the building, grade or program. You may group this so that it relates to your district’s days and clock hours. For instance, if the Middle School and High School have the same schedule, you may choose to group them as MS/HS. You may also choose to provide one line of District-wide information.
  • List the total number of days scheduled for that building, grade or program.
  • List the total number of hours scheduled for the building, grade or program.
  • Provide the number of professional development days that are scheduled as countable toward the day requirement.
  • Provide the number of professional development hours that are scheduled as countable toward the hours requirement.
  • Provide the number of hours scheduled for a full day for the building, grade or program.
  • Provide the total number of days canceled for that program.
  • Provide the total number of hours canceled for the program.

Five spaces are available. If you have more than five, list the buildings, grades or programs with the least amount of days or hours scheduled.

Examples to assist with filling out the Days, Hours and Cancellation Information section.

Enter Days, Hours, PD, and Cancellation Information
 Bldg/Grade/PrgmDays ScheduledHours ScheduledCountable PD DaysCountable PD Hours# of Hours in a Full DayTotal Days CanceledTotal Hours Canceled# Days Rescheduled
1
2
3
4
5

Cancellations

Provide information about the cancellations incurred as requested below:

  • List each date separately that has been canceled.
  • Indicate whether the cancellation was a scheduled Full Day, Half Day, Early Release Day, Late Start Day, or Other. 
  • F = Full Day
  • H = Half Day
  • E = Early Release Day
  • L = Late Start Day
  • D = 2 Hour Delay
  • O = Other (please describe)
  • Provide the cause of the cancellation for that day. 
Additional Forgiven Time will not be granted for days where attendance fell below the 75% attendance requirement. Please do not include these days.

Examples to assist with filling out the Cancellations section.

(**It may be helpful to copy and paste your responses to the Reason for Cancellation as the text box size cannot be adjusted for viewing purposes.)

Enter Cancellation Information:
 DateFull/Half/Early Release/Late Start/OtherReason for Cancellation**
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.

Provide Rationale

The request for additional forgiven time must exhibit the need for the additional forgiven time, including a strong rationale supporting why these days cannot be rescheduled before the end of the school year. The request must also demonstrate how the district initially prepared for cancelations for the current school year, as well as indicate how they might improve upon their planning process for subsequent school years.

Required Files



I agree that the request exhibits the need for the additional forgiven time, including a strong rationale supporting why these days cannot be rescheduled before the end of the school year. The request also demonstrates how the district initially prepared for cancelations for the current school year, as well as how we might improve upon our planning process for subsequent school years. *
Questions related to this application may be directed to Jessica Beagle at BeagleJ1@michigan.gov.